For a one year mission in an international organization in Geneva canton, we are looking for an:

 

Administrative Assistant – 100%

From 01.07.2022 to 30.06.2023

 

Job description:

  • Ensure administrative support for travel organisation, reimbursements, etc.
  • Provide administrative and secretarial services associated with scheduling and coordinating meetings and events
  • Make sure that enterprise’s different rules and procedures are respected and correctly applied in different situations
  • Help with office matters: liaise with the relevant services for PC/laptop/GSM change, repair, office furniture, work, etc.
  • Organise VIP’s and school visits
  • Respond to general project requests
  • Prepare invitation letters, documents for visa applications
  • Grant physical and computing access
  • Act as first line support concerning the visitor’s queries in contact with relevant services inside and outside
  • Assist in the preparation, follow-up of documentation and correspondence, including their publication
  • Make sure the deliverable reports related to the collaboration agreements are properly stored

 

Qualifications:

  • At least 3 years’ experience as administrative assistant
  • CFC of commerce or equivalent
  • Excellent verbal and written communication skills in both French and English
  • Knowledge of Microsoft tools (excel, words, etc)
  • Ease with tech tools/app
  • Organized, structured, autonomous and proactive
  • Experience in document management and event organisation and coordination
  • Team player comfortable multi-tasking and working in a multicultural environment.

Formulaire d'application

Les champs avec (*) sont obligatoires.